Map gas, EICR, EPC, tax, and Renters' Rights Act dates into one calendar view so renewals and statutory windows do not depend on memory.
TL;DR
Most landlord "compliance calendars" fail for a simple reason: they treat every obligation as an annual event on 1 January. In reality, gas safety certificates expire twelve months from the last check — not on 1 April. EICR cycles run five years from the report date. MTD quarters follow tax year boundaries. And each tenancy carries its own notice windows, deposit deadlines and information-sheet service dates.
If you manage more than one property, misaligned dates are normal. The risk is relying on memory, a single phone reminder, or a spreadsheet row that nobody updates when a tenancy renews.
This guide maps what belongs on a 2026 compliance calendar, how to structure it per property, and when to move from spreadsheets to a workspace that alerts you before windows close. Always confirm current rules on GOV.UK and with qualified advisers for tax and legal interpretation.
A portfolio-level view is useful for overview — "what is due this month across all lets?" But the underlying data must be per property and often per tenancy.
| Obligation type | Typical trigger | Calendar mistake |
|---|---|---|
| Gas safety | 12 months from last certificate | One annual reminder for all properties |
| EICR | 5 years from report; check at tenancy change | Forgotten after tenant swap |
| EPC | Valid until rating changes or new let rules | Assuming "EPC done" forever |
| Deposit protection | 30 days from receipt | Tied to wrong tenancy start date |
| MTD submission | Quarterly tax year windows | Mixed with certificate dates on one tab |
LandoraHub tracks deadlines per property and tenancy so alerts fire on the actual expiry or statutory date — not a generic annual ping.
For each property, record:
Set reminders at 90, 30 and 7 days before expiry for safety certificates. Councils and insurers ask for current documents — expired gas safety in particular creates immediate enforcement exposure.
See our full gas, EICR and EPC guide for renewal workflows and proof-of-service records.
Calendar entries should follow each active tenancy, not just the building:
When a tenancy rolls periodic or renews, update the calendar the same day. Stale tenancy dates cause more missed notices than forgotten certificates.
Making Tax Digital for landlords follows tax year quarters, not calendar months. For 2026/27 planning, map:
MTD belongs on the same dashboard as operational deadlines, but use separate views — mixing "gas safety due Tuesday" with "Q2 MTD submission" in one undifferentiated list creates alert fatigue.
Our MTD for landlords guide covers record types and quarterly preparation.
The Renters' Rights Act introduced fixed transition dates that apply portfolio-wide, not per certificate cycle:
Add these as immovable calendar events with a checklist of affected tenancies. One missed service on a single let can trigger penalties while the rest of the portfolio is compliant.
Read the full Renters' Rights Act landlord checklist for service evidence and fine risk.
Small portfolio (1–3 properties): A spreadsheet with one row per property and columns for gas, EICR, EPC, tenancy start, deposit date and tax quarter notes can work if you update it weekly.
Growing portfolio (4+): Spreadsheets break when tenancies churn, certificates renew on different days, and you add HMO licensing. Move to:
Schedule a monthly compliance review (30 minutes): scan the next 60 days, confirm bookings for gas and electrical work, and clear overdue document tasks.
💡 Stop chasing dates in five tabs LandoraHub surfaces certificate and tenancy deadlines in one workspace — with free tools for calculators and checks before you register. Start free →
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Next step
Build your deadline tracker with one property for free. Organise certificates and tenancy actions in one place, then verify final legal requirements through official channels.
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